the NEW eIs softwares
Accounting FAQ
Printing a Cheque - creating a "Cash Account" from the list of Account Titles
Printing a Cheque Still ? - modifying Print Target Area of the Cheque.
BOSS Payroll FAQ
How To Edit a Wrong SSS Loan Amount ?
Why It Pays None ? Zero ? Nothing ?
The System is not Computing For SSS Premium.
Deleted Employees
How to Activate an Employee.
Timesheet Entry Does Not Work.
BOSS Timekeeping FAQ
What if we already have a timekeeping device?
Error On Downloading and it says... "command contains unrecognized phrase/ keyword"
How does the program handle the import/ export of data?
Printing a cheque? How to create a 'cash account'? --- For new versions, the mode is simply 'right clicking' on the account name followed by the "F10" key. You will notice a change in the size and color of the account title indicating that you have successfully created a "cash account" that would recognize printing of cheque once you place the cursor on top of the 'account title', while you are at the 'disbursement module'. Reversing the function is by doing the same, "right-click" still and "F10" key.
For older versions and they still work, right?
There is however another way and a long method at that... On the "Bookkeeping Module", also called --- Accounting or GL System, go to the "maintenance" tab, then, to the "balance sheet" button... go to the row of your balance sheet's "cash in bank"... then, there is an "assign" button at the bottom, click on it. you will be directed into another screen and now, you will have to locate on the left panel the 'cash account' that you wish to identify as a 'cash account'. When you have positioned the cursor into the desired 'cash-account title', pressing the 'right button' on screen will do the job. Note, it's not the right arrow, it's the 'right button' on the screen, that is, somehow a simulation of you directing the 'account title' on the selected list into the right side of the panel. Just exit back and you can now do the 'check printing' on the 'disbursement module'.
If it takes you so long to do it, hey, you only have to do it once!
Printing a cheque still ? modifying the target areas of 'printed details' You just have to be working on the 'disbursement module' itself, and, by placing the cursor on the 'cash in bank' account title at the bottom of the 'voucher' screen and 'right-clicking' on the 'print check' instead of the normal click that you do when you want to have it printed, then pressing the 'F10'... you will enter a screen that will allow you to modify the 'positioning' of text inside a check. Just click on any detail, and use your arrow keys do the 'down', 'up', 'left' and 'right' and where you want the things placed, exit and save. You can only do the positioning, for some revisions other than positioning, please consult us first, we never get tired of talking. But if you feel like it, you can always try it yourself, just make sure to have a backup.
How to edit a name?
Simply go into the edit mode while you are on the "payroll processing" tab, click the 'surname' or 'first name' followed by the 'F10' key. You can do the same on the "oldies but goodies" eis BOSS 1994 Payroll DOS version by pressing "shift-F3", instead of the customary "F3" edit key, followed by the "F10" key. You get to need this only when you wrongly encoded an employee's name or a woman gets married and you will have to enter the change.
Payroll System Integration with other T & A Providers (Timekeeping and Attendance)
We write specialized middleware codes when there is a need for interfacing with other T & A providers. This is done by our development group, fully customized and may come in whatever form. Nonetheless, it is best to have it in a "text based" format or Excel, since this kind of data is usually the middle ground for all interfacing software. MS Access MDBs, MS SQL Database/ Table, MS Excel, FoxPro DBF are just about the most common formats that we do usually undertake to convert, seamlessly. Ours could be cross-bred with just about any other Vendor's TimeKeeping Software.
Posting of Payroll? This procedure 'closes' and 'keeps' the current payroll into the 'history bin'. The data that is piled-up during these "postings" then becomes the basis of 'monthly, quarterly and year end reports'. You may not get to alter any of these 'posted' records, they become permanent after posting... Comes up next is 'initialize' mode that will open-up the succeeding payroll period, now, with 'zeroes' as initial values and ready for new input. Now, if we may add, please do the posting only when you are very sure that you need to proceed to the next payroll event and have already produced all the required print-outs. There is no way to go back and alter a posted record. This is what we call --- data integrity.
How to edit a wrong SSS Loan Amount? Balance? Get into the "file handling" tab, click on the SSS Loan, and locate the name of employee with the wrong loan entry. Choose the "pay" caption and pay-out the wrong balance. Note that this process can only proceed if you have no outstanding payment on the "payroll processing" tab. Meaning, you will not be allowed to pay the loan amount if the system is still engaged with a 'live' payroll processing data bearing 'sss loan' payment. You need to visit the "payroll processing" tab first and 'zero out' your loan payments to SSS, PagIbig and Company Loan (all three loans, for safety precaution). This can be done, by choosing the "manual mode" and typing over a 0.00 on the payment fields. The system will then allow the application of "pay" mode in the "file handling" tab. PagIbig Loan and Company Loan issues follow the same pattern. You can opt to pay-out everything and just re-establish the 'outstanding balances'. One more good note, you can't just erase a mistake here, you have to reverse the amount. For DOS versions, it's the same, but you have to use "F3" for paying out.
The system does not compute the SSS premium. The computation of SSS premium which is based on the table coming from the SSS directive itself is triggered by the mere presence of an employee's SSS number. You only have to make sure that it exists on the employee's personal detail with the format "99-9999999-9". There should never be a white space on this entry and complete from end to end. Another thing to check out is the way by which your company practices the deduction, there are companies that deducts on the "first half" and "second half", which is practically every pay period. But there are also companies that do it only at the end of the month. This method is designed at the time of your software purchase, please check out with your own company's payroll procedure.
Why It Pays NONE? Zero? Nothing? There is a mode in the system that simply refuses to give 'basic', 'overtime' or 'leave pays'... it does not even compute for "sss", "tax" and "pagIbig premiums". This happens when you reset the "payroll month" and indicated a value, similar to the "TO" date of the payroll range. Example is... for a payroll date of May 1 toMay 15, you have specified the payroll month to be "May 15", it could be anything from "May 1" up to "May 14" but not "May 15". The system will not compute anything but will allow you to encode "other income" and "other deduction" items. This function allows you to work on special payrolls. It's not a bug amigo, don't panic!
Error on download, it says...
"command contains unrecognized phrase/ keyword"
the file that you have chosen to download contains "white space" on its "name", or it could be that the file is inside a folder with a "name" containing a "white space".
may 07 --- The name "may 07" either for a file name or a folder name is unacceptable in the system's import procedure. And for that matter, any other procedure that would require your intervention in choosing the "interface" file.
may07 --- This is how it should be spelled instead.
Each and every words are evaluated by our code and having a "white space" suggests an additional word in the command syntax. Thereby, a space would imply another "command" or "parameter value" which would be "unrecognizable" in the programming language.
Although it is not a bug per se, we are working on a "better" error handling interface in our new versions. The correction still though, is "naming" the files and folders without the "white space".
IMPORT-EXPORT Feature (BOSS Softwares)
For Stand Alone TimeKeeping Versions
Although, the design of BOSS System varies with different installations that we have for various companies. There is a simple standard on how the DATA goes around on each module. For Payroll System, the DATA usually is exported into the TimeKeeping System. By no means that it will export the confidential information. All that is exported are the names of employees and the ID numbers which is practically, the only things needed in timeKeeping. On the other hand, after a series of "INs" and "OUTs", the TK module uploads back the attendance in a very raw format that bears the code, date, time-in or timeout indications and the actual time. Both of the above are triggered by an easy "click" tab, bearing the same caption for the desired action.
Help Desk
Quick guide to Frequently Asked Questions