the NEW eIs softwares

BOSS Payroll System
User’s Guide

 

the system is composed of three tabs at the front namely payroll processing, report generation and file handling.

 

these are the main functions that practically separates the three main concerns of a payroll procedure.

 

the payroll processing works on the "current" payroll records... the ones intended for the actual payroll handling/ encoding.

 

the report generation is intended for the monthly, quarterly and year-end report generation functions of the system, this is where all the payroll histories of the payroll system reside; and

 

the file handling is used for establishing "loans" which are not allowed to be deducted unless fully established or added as a real "balance" of each employee. there are three loans to this, SSS Loan, Pagibig and Company Loan.aside from loan handling, functions for system change and special functionalities are handled in this option. foremost is the "activation" of a "resigned" (deleted) employee from the list.primarily,

 

the system works predominantly on two (2) main fronts --- the current and the old ones. the third --- "file handling" is for special purposes.  it may be interesting to note that "payroll processing" works on all things "current", as follows:

1. add new employee;

2. edit employee detail (note that when employee rate is less than 600, it is assumed as "daily rate", otherwise, more than 600 is assumed as a monthly rate);

3. delete a resigned or de-activate an employee;

4. computation of payroll details;

5. print for all things current in a payroll process like:

• > payslip > payroll register

• > other income sub-ledger

• > other deduction sub-ledger

• > bank advice (with data-interface for banks)

• > non-bank employees

• > denomination list

• > acknowledgment list

• > list of employees

 

issues on payroll input procedure and computations

• the system assumes a "daily paid staff" when you encode less than P600 on the Rate of employee. higher than that, the system assumes that the rate is a monthly rate. (on current installations, this value of P600 is now set at a higher threshld amount);

• when an employee is a daily paid staff, the system asks for the "number of days" present in order to compute for the "basic income", while for the "monthly paid ones", the system asks for the "number of days absent" which it then deducts from the "basic";

• corresponding to a company's divisor (rate x 12/ divisor), the system computes the daily rate of a monthly paid staff; based on the following example:

  • 10,000 rate, a day is equivalent to; 10,000 x 12/ 314 = 382.17;

  • where 10,000 is the rate;

  • 12 is the number of month in a year;

  • and 314 is the number of days in a year (variable per company)

• the software will only compute the SSS and Philhealth Premium for employees with encoded "SSS Number", the same goes for PagIBIG Premium and WTax. you may place "00-0000000-0" in order to trigger the computation for SSS, likewise, PagIbig and Wtax is triggered by the presence of HDMF Number and TIN respectively, not necessarily "real" but just to invoke the computation.

• the OT Rates are set-Up upon purchase so that, the factor of 1.25% for RegOT; and 1.30% for Sunday rate are usually given to EIS for programming. there is however a module to change the same but must only be done by a "power user" during the initial phase of the system implementation or when a "change in company policy" occurs.

• the options for creating your own set of "other deductions" and "other income" can be put in place per company on a "as per needed" basis. this is an open-ended condition where you can add any "user-defined" item on both "income and deduction" and at unlimited instance.additionally, there is an option to create your very own "overtime rate" (OT factored type of income at your choice of premium, except 100 percent)

• the count of "used vacation and sick leaves" is tracked against "set limits" as will be defined by the user for each employee.when done with the payroll process, the records on this tab are transferred into the "report generation" by invoking the "post" button (at the front menu). the password is the payroll period's "net pay" value.when already posted, everything will not be alterable anymore. this is a condition of finality. it must be noted also that all printing option for current payroll is not permissible anymore, so that you have to make sure about printing everything first before doing the procedure of "posting". the scenario works to simulate a "closing" of the payroll period and moving into the next. this is completed by "post" and then, "initialize". (front menu) moving into the next payroll period is like keeping the done "payroll register" and getting a fresh sheet of paper for the subsequent payroll period. any adjustment may just have to be done on the next or coming payroll cut-off.for

 

report generation --- this one is the depository of all past payroll events.it can therefore come up with all necessary reports --- monthly, quarterly and year-end based on what has been "posted" in the past. therefore also, you must have two consecutive "first and second" half pay period to get a whole payroll month report. for weekly, the same thing applies, albeit 4-5 paydays in a month. some of the reports that can be generated are as follows:

1. SS Monthly and Quarterly Report, printed and diskette based;

2. Philhealth Premium Report;

3. Pag-Ibig Premium;

4. Withheld Taxes;

5. 2316 form;

6. 13th Month Computation (assumed based on what has been posted)

7. Monthly Loan Report for SSS, Pag-Ibig and your very own Company Loan.

 

there are other things that may have to be explored and learned, but this initial narrative can jump-start the BOSS user into a quick implementation. the intelligence of this software is basic and intuitive. the focus of actions expected of any user of the BOSS Software is geared towards a nominal AEP (add, edit, print) interaction with the system. and if we have to emphasize, AEP concept is better than the common "user-friendly-systems".

 

Feel free to ask for assistance thru our facebook page or your very own facebok.com/groups 

 

We mean to serve.
 
and we are the BOSS that works!

 

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